North Tampa Housing Development Announcements

DATA RETENTION REQUIREMENTS WILL CHANGE

June 09, 2009

HUD is in the process of finalizing negotiations with the Department of Health and Human Services (HHS) for retention of the National Directory of New Hires (NDNH) employment and income data obtained from the EIV system. HHS has agreed to allow retention of the EIV printed reports for the term of tenancy plus three years after termination of tenancy. With this change, owners and management agents (O/As) will no longer need to worry about destroying the EIV printed reports containing NDNH data in the tenant files when the reports are two years old. This change will be incorporated in a revision to Notice H2008-3, Enterprise Income Verification (EIV) System.

USE OF EIV TO BECOME MANDATORY

Multifamily Housing Programs Administrators

The "Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs" Final Rule that was published in the Federal Register on March 27, 2009 (74 FR 13339) makes the use of EIV for Multifamily mandatory, effective September 30, 2009. This Notice, along with other EIV-related source documents, can be found on the Multifamily Housing Program Requirements and Guidance for Using EIV web page, located at: http://www.hud.gov/offices/hsg/mfh/rhiip/eiv/reqnguide.cfm

Those owners and management agents (O/As) who do not currently have access to the EIV system should obtain access as soon as possible and become familiar with using the system. Contract Administrators (CAs) are also encouraged to gain access to and use the system in the performance of Management and Occupancy Reviews (MORs), the purpose of which is to identify and reduce errors in the administration of HUD rental assistance programs, thereby reducing the number and amount of improper payments of HUD subsidies. Information on applying for access to the EIV system for Multifamily users is available at: http://www.hud.gov/offices/hsg/mfh/rhiip/eiv/eivhome.cfm.

Thank you for your interest in HUD's EIV System and for assisting the Department to further reduce income and rent determination errors through continued and regular use of the system.